As the holiday approaches, many individuals will take time off of work. Whether going out of town or staying home, most employees on vacation do not want to think about what is or is not happening at work. Therefore, many find it productive to complete important and urgent work related responsibilities before making the journey to rest and relaxation or (R&R). Below are five tips employees can follow to help make their preparation out of the office a smooth transition.
Six tips to help make time off more peaceful and less stressful:
1. Prioritize Tasks – Decide which tasks are important and urgent and therefore need to be completed before leaving for vacation. These will include any crisis, pressing problems, and deadline-driven projects (Covey, 1989).
2. Provide Advance Notification – Provide advance notice about the timeframe of the vacation to all internal and external associates and subordinates to allow them to solicit any advice or inquire any questions, etc that may require immediate attention or assistance.
3. Communicate – Communicate expectations for team members and/or subordinates. Give clear instructions on any projects, reports, etc that need attention or submission. Also, answer questions thoroughly and ensure complete comprehension from coworkers and/or subordinates to avoid receiving emails, calls, or texts while out of the office.
4. Set up Email Notifications – Set email preferences to automatically notify internal and external senders, at least once, of the vacation timeframe. Ensure the note section of the email clearly identifies any stipulations such as limited email or cell phone access or when emails will be answered.
5. Organize Office/Work space – Neatly organize desk items, papers, and notes needed upon returning to work. This way returning back to the office with a relaxed state of mind is not quickly interrupted by a cluttered and unorganized work space.
6. Choose Work Activeness – Decide whether or not work will be taken home during vacation. If it is decided work will be taken home, designate a specific time and/or day(s) work will be completed. This way work will not consume vacation time and rest and relaxation will not be interrupted.
Although there are many tips employees can follow to make an easier transition out of the office, the above six steps will provide a basis of what to think about when planning that well awaited and most deserving vacation.
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Covey, S. R. (1989). Principles of personal management. In DeGarmo, S. The 7 habits of
highly effective people (pp. 151). New York: Fireside.